DANISH BOOKKEEPING ACT 2024
The future of bookkeeping is digital
Sapera meets every requirement for a digital bookkeeping system.
What is a digital bookkeeping system?
The Danish Business Authority defines a digital bookkeeping system as: “A digital service or software in which businesses can record transactions and store records and vouchers – or, at a minimum, a complete backup of them on a server hosted by you as the provider or by a third party.”
Investing in a new IT system that meets the requirements of the new Bookkeeping Act may sound expensive. But the new act aims to increase automation and efficiency in bookkeeping across Danish businesses. In fact, the Danish Business Authority expects it to deliver efficiency gains of almost DKK 3 billion for Danish businesses.
Officially approved by the Danish Business Authority
The new Bookkeeping Act came into force in 2024, so it’s important to be prepared for the changes.
At Cloud Retail Systems, we’ve worked to develop Sapera further so it meets every requirement for a publicly approved digital bookkeeping system.
That work is now complete, and in December 2023 Sapera received official approval from the Danish Business Authority. We’re on the Danish Business Authority’s list of approved bookkeeping systems, and our registration number is: fob734912.
The digital shift in bookkeeping
With more than 30 years of experience in digitalisation, automation and IT security, Sapera is built to meet the new requirements of the Bookkeeping Act.
We’ve developed the finance module further so it meets all upcoming requirements, and our cloud-based platform is already built for digital bookkeeping, secure data storage and automated processes.
These are the three core elements Sapera supports in the new digital bookkeeping:
Digitalised bookkeeping processes – everything in one place, digital and fully documented.
IT security – secure data handling and storage.
Automation – fewer manual tasks and more accurate bookkeeping.
Supports ongoing recording of transactions
Sapera gives you the tools you need to handle digital vouchers, records and archiving in line with the requirements of the Bookkeeping Act.
Vouchers
Under the new Bookkeeping Act, all vouchers, such as invoices, receipts and contracts, must be digitised. With Sapera, you can receive, send and store all vouchers, including e-invoices, directly in the system.
Accounting records
Bank transactions, payroll data and VAT data must also be digital. Sapera's finance module makes it easy to import, export and store all accounting records electronically.
All financial transactions
Every entry is recorded automatically and can be found at any time in Sapera's digital entry archive.
Archiving
Businesses must keep digital copies of all documents and be able to present and restore them as the law requires. Sapera's cloud-based archiving already meets every requirement of the new Bookkeeping Act.
Maximum IT security
Sapera is built on advanced cloud technology and delivers strong IT security through both technical and organisational measures. The system meets requirements for risk assessment, secure storage and data protection. As part of MB Gruppen, we work closely with MB Solutions A/S, specialists in IT security who work with leading cloud and cybersecurity technologies.
Secure operations and access management – The finance module follows recognised security standards for identity and access management and automatically backs up all records and vouchers.
Automatic backups – A full weekly backup of the company’s bookkeeping and vouchers is taken, along with daily incremental backups.
Recovery and regulatory requirements – Accounting records can be restored and made readable within the time limits set by the authorities.
Areas where Sapera stands out
- Network security
- User and access management
- Backup and logging
- Contingency plan for the bookkeeping system
- Recovery and data protection
How does Sapera handle the Bookkeeping Act?
Get an overview of the features and processes in Sapera that help businesses meet the Bookkeeping Act’s requirements for recording, documenting and storing accounting records.
Sapera automates key administrative processes and is fully aligned with the requirements of the new Bookkeeping Act.
The system automatically handles sending and receiving e-invoices and digitises the entire invoicing flow.
Businesses can fetch and import bank data directly into Sapera, so bookkeeping and account transactions are reconciled automatically.
Sapera supports the official Danish standard chart of accounts, including VAT codes, and lets you use either the standard chart or your own mapped charts of accounts.
The system supports SAF-T and all the file formats needed for annual reporting and VAT.
Sapera can generate bookkeeping data for Regnskab Basis and supports VAT reporting via the Danish Tax Agency's VAT API.
Personal support and full onboarding
Support is a core part of Sapera and a key reason we stand out from other solutions on the market. Our support team and developers have more than 30 years of industry experience and guide you safely through the entire process, from implementation and training to ongoing support. You get access to a sandbox environment where you can freely test, train and explore new features without affecting your live system. That gives you peace of mind, hands-on experience and room to keep improving.
Contact us for a no-obligation chat, and let us show you how Sapera can simplify your day-to-day and save time and resources in your business.
Find out if Sapera is the right solution for you!
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